Requesting and Authorising a Payment

14/01/2026
Knowledge

How To

A payment request is an internal request to draw a payment within LEAP. Learn how to create, manage and authorise payment requests in LEAP for both office and client accounts.

Payment requests will be automatically created if the staff member does not have the ability to create payments. For more information, see Application Settings - Staff Members.

Desktop
Web

Request a Payment

Open the matter.
Click LEAP Accounting.

LEAP Accounting will open in a new window.
Click the Office Accounting > Payments & Debtors or Client Funds > Client Accounts tabs.
Click the arrow next to New Payment on the toolbar then select New Payment Request.

Click to edit heading

You can also create a new payment request by clicking the LEAP Menu > Accounting > under Office Accounting > Payment Requests or the LEAP Menu > Accounting > under Client Accounting > Payment Requests. From the Payment Requests window, click New Payment Request.

Complete the required fields by either entering or selecting the information from lists when you click .

The Date Required field is an internal request feature. It is the date the requester want permission by. There is no expiry date for a Payment Request if it has not been paid.
Click Save & Close.

Click the down arrow next to Save & Close then Save & Notify to select a staff to authorise the payment. A notification of the request will appear on their notifications window.

Authorise and Create a Payment

Click the LEAP Menu > Accounting > under Office Accounting > Payment Requests or the LEAP Menu > Accounting > under Client Accounting > Payment Requests depending on whether the request was for an office or client account.
Open the request on the Payment Requests window.

Click to edit heading

To make it easier to find the request you want, filter the list selecting the appropriate Account then select the appropriate Authorisation Status and the Payment Status options.

Select the request then click Authorise.

Click to edit heading

If you want to authorise a payment on behalf of someone else, click the down arrow next to Authorise and select Authorise on behalf of to choose the person from the list, then click Select.

You can also authorise a request by double-clicking on the selected request to open it. In the Payment section, select who the request will be Authorised By then click Authorise.

Click Create Payments.
Complete creating the Office Payment or Client Payment.

Delete a Payment Request

Click the LEAP Menu > Accounting > under Office Accounting > Payment Requests or the LEAP Menu > Accounting > under Client Accounting > Payment Requests depending on whether the request was for an office or client account.
Open the request on the Payment Requests window.

Click to edit heading

To make it easier to find the request you want, filter the list selecting the appropriate Account then select the appropriate Authorisation Status and the Payment Status options.

Click on the toolbar.
Confirm the deletion.

Clear an Authorised Payment Request

Click the LEAP Menu > Accounting > under Office Accounting > Payment Requests or the LEAP Menu > Accounting > under Client Accounting > Payment Requests depending on whether the request was for an office or client account.
Open the request on the Payment Requests window.

Click to edit heading

To make it easier to find the request you want, filter the list selecting the appropriate Account then select the appropriate Authorisation Status and the Payment Status options.

In the Payment section, click Clear next to the Authorised By field.
Click Save & Close.

Request a Payment

Open the matter.
Hover over the Office Accounting tab then click Payments & Debtors or Client Funds > Client Accounts tab.
Click New Payment Request.
The default office and client accounts are listed in the Bank Account field. If you want to use another bank account, select one from the drop-down list.
By default, the Payee field is blank. Click to select a card from the window. You can also directly type a name into the Payee textbox.
The Address field will populate when a Payee is selected as a card. You can also directly type an address in the Address textbox.
The Request No. is always set to Auto no. and can't be changed. The number will be generated after the request has been saved.
The default Date Required and Date Entered will be set to today's date. Click the Calendar icon or type a date into the textbox.
Select a Payment Type from the drop-down list.
Enter a Reason.
Enter an Amount.
Tick or untick Inc. Tax, if required.
Select or change the Tax Code from the drop-down list.
By default, the Requested By field will be your name. Click to select a different staff from the list.
Toggle the Print option On to print the request once it's been saved.
Click Save.

Authorise and Create a Payment

Open the matter.
Hover over the Office Accounting tab then click Payments & Debtors or the Client Funds tab then click Client Accounts.
Open the request.
By default, the Authorised By field is blank. Click Authorise to insert your name or select a different staff by clicking .

Click to edit heading

You can clear a payment authorisation by selecting Clear, which will then revert the payment request to pending authorisation.

Once you have authorised the payment, you will see a notification. The Authorised Date is always today's date and can't be changed.
Complete creating the Office Payment or Client Payment.

Alternatively, Save to create the payment later.

Last Modified Date

14/01/2026 5:51 am

Title

Requesting and Authorising a Payment

URL Name

Requesting-and-authorising-a-payment-UK

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