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Knowledge BaseCreating a Client Funds Journal Transfer
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Creating a Client Funds Journal Transfer

  • 14/01/2026
  • Knowledge

How To
 

The Client Funds Journal Transfer feature allows you to easily move client funds between matters. Learn how to create and reverse Client Funds Journal Transfers on LEAP.

  • Desktop
  • Web

Create a New Client Funds Journal Transfer

 
 
 

Before entering a client funds journal, you must ensure that the matter has sufficient funds available to be drawn from. To check:

  1. Open the matter.
  2. Click LEAP Accounting.
  3. Click the Client Funds > Client Accounts tabs.
  4. At the top right of the window, check the Available Balance amount.

  1. Open the matter.

  2. Click the Client Funds > Client Accounts tabs.

  3. Click LEAP Accounting. 

    LEAP Accounting will open in a new window.

  4. Click Journal Transfer on the toolbar.

  5. The default Bank Account is used. If you want to use a different account, click Select List and select one from the list, then click Select.

  6. By default, the current staff member for the matter authorises the client funds journal transfer. Click Select List to choose a different staff member to authorise the client funds journal transfer from the list, then click Select.

  7. The Journal No. is automatically numbered and can't be changed.

  8. Enter or select a Transaction Date.

    To record a manual cheque or EFT payment, change the date to the chequebook date or bank statement date.

  9. The Entry Date will always display the current calendar date and can't be changed.

  10. In the top row of the table:

    • Click the Matter No. cell and then more to select the matter that the funds are being transferred from. Click Select for your choice to fill the Matter No. cell.
    • Click the Reason cell to type a description in the textbox.
    • Enter the amount you're transferring from the current matter in the Withdrawal cell.

  11. In the following row of the table:

    • Click the Matter No. cell and then more to select the matter that the funds are being transferred to. Click Select for your choice to fill the Matter No. cell.
    • Click the Reason cell to type a description in the textbox.
    • Enter the amount you're transferring to the other matter in the Deposit cell.
 
 

The same amount must be entered in the Withdrawal and Deposit cells so that the client funds journal balances.

  1. (This is optional) Click User-added image on the toolbar to print the journal once it's been saved.

  2. Click Save & Close.

    The journals will be recorded in the relevant matters under the Client Funds > Client Accounts tabs.

Reverse a Client Funds Journal Transfer

 

  1. Open the matter.

  2. Click LEAP Accounting. 

    LEAP Accounting will open in a new window.

  3. Click the Client Funds > Client Accounts tabs.

  4. Open the journal.

  5. Click User-added image on the toolbar.

  6. Edit the Reason, if required.

  7. (Optional) Click User-added image on the toolbar to print the reversal once it's been saved.

  8. Click Save & Close.

    The reversals will be recorded in the relevant matters under the Client Funds > Client Accounts tabs.

Create a New Client Funds Journal Transfer

 
 
 

Before entering a client funds journal, you must ensure that the matter has sufficient funds available to be drawn from. To check:

  1. Open the matter.
  2. Hover over the Client Funds tab and click Client Accounts.
  3. On the right, check the Available Balance amount.

  1. Open the matter.

  2. Hover over the Client Funds tab and click Client Accounts.

  3. Click New Journal to open the New Client Journal Transfer window.

  4. The default Bank Account is used. If you want to use a different account, select one from the drop-down list.

  5. By default, the Staff displays the current staff member. To select another staff member, click User-added image and choose a staff member from the list.

  6. The Journal No. is automatically numbered and can't be changed.

  7. Enter or select a Transaction Date.

    To record a manual cheque or EFT payment, change the date to the chequebook date or bank statement date.

  8. The Entry Date will always display the current calendar date and can't be changed.

  9. In the top row of the table:

    • By default, the Matter No. cell is auto-filled with the matter you're in. Click into the Matter No. cell to select a different matter from a drop-down list, if required.
    • Type a description in the Reason cell.
    • Enter the amount you're transferring from the current matter in the Withdrawal cell.

  10. In the following row of the table:

    • Click into the Matter No. cell to select the matter from a drop-down list.
    • Type a description in the Reason cell.
    • Enter the amount you're transferring to the other matter in the Deposit cell.
 
 

The same amount must be entered in the Withdrawal and Deposit cells so that the client funds journal balances.

  1. Toggle the Print option On to print the journal once it's been saved.

  2. Click Save.

    The journals will be recorded in the relevant matters under the Client Funds > Client Accounts tabs.

Reverse a Client Funds Journal Transfer

 

  1. Open the matter.

  2. Hover over the Client Funds tab and click Client Accounts.

  3. Open the journal.

  4. Click Reverse at the bottom of the Client Journal Transfer window.

    The window will change to Reverse Client Journal Transfer.

  5. Edit the Reason, if required.

  6. (This is optional) Click Print to print the reversal.

  7. Click Save.

    The reversals will be recorded in the relevant matters under the Client Funds > Client Accounts tabs.

Last Modified Date
14/01/2026 6:46 am
Title
Creating a Client Funds Journal Transfer
URL Name
Entering-a-Client-Funds-Journal

Resolution
Client Accounting
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Creating a Client Funds Journal Transfer