Invoicing a Crown Court LGFS Claim 

1. From within the Details & Correspondence tab of the matter, click on the Legal Aid Matter Details button

2. Check the Branch, Litigator’s name, Court, and Case number, have been entered

3. Click Save & Close
4. Click the Defendants details

5. Enter in the Rep Order (MAAT ID), and Rep Order Date
6. Click OK
7. Click on the Time & Fees tab

8. Ensure all time and fee items have been entered
9. Hover over the Office Accounting tab and click on Cost Recoveries.

10. Ensure all the cost recovery items have been entered
11. Click on the drop-down for New Invoice on the Actions menu and select the stage of work you wish to raise the for invoice, Representation in the Crown Court.

12. Enter the relevant reporting codes for Type of Case, Trial Type, Offence Class, Offence, No. of Days, PPE, and Defendants   
13. The Status of the invoice can be set to Draft - Unapproved, Draft - Approved or Final – Printed/Sent by using the drop-down menu. The default selection is Final – Printed/Sent.

14. Check the information and click Save & Close to finalise and save the invoice to the matter. The invoice line item will be displayed within the Office Accounting ledger

15. To produce the relevant billing form, open the invoice by double-clicking on the appropriate line within the grid.  Click on the word icon in the top right corner of the invoice screen, which will display a list of the available billing forms. Selecting the form will open the form within word and pre-populate this with the relevant time, fee, and cost recovery entries, or invoice information. 

16. Check the detail on the form and click Save and Close to save a copy of this onto the matter
17. If you wish to upload your claim directly into the portal, double click to open the invoice and click the up arrow 

18. When the claim is uploaded to the portal, it is uploaded in draft format and will need to be confirmed. 
19. Log into the portal to review the list of claims.      https://claim-crown-court-defence.service.gov.uk/ 

20. Find the claim that has just been uploaded and review the claim information.
21. On reviewing the claim, you will be able to amend or add any information and upload supporting documentation. 

You will need to ensure that your users have been set up within the portal and LEAP with valid email addresses, that match.