Fee Code

A new column has been added to the spreadsheet call Fee Code, this code will be calculated from the information on the Legal Aid Details screen and the Stage Reached, and the Class of Work, amongst other things.

For example: A Criminal Invoice which is a Criminal Investigations class of work, which has reached the stage INVB, for a London Rate the Fee Code will be INVB1, a National Rate code will be INVB2

Time Recorded

Invoiced as INVB

Submission Spreadsheet 

The Fee Code has automatically been filled with the INVB2 code

The Profit Costs column will now show the actual profit costs for the invoice as the Fixed Fee is calculated from the Fee Code when it is submitted.

Recreating a Previous Submission

It is possible to recreate a previously created submission spreadsheet using the Recreate Submission button on the Submissions screen, this screen will allow the user to tick the invoices to include in the submission, normally all invoices. However, any invoices that have been adjusted or reversed should be left off the recreated submission.

Submissions should be created for each individual branch separately and once submitted, any errors would need to be sorted by the LAA, as it is not possible to edit them once submitted.

The travel costs will be paid through the disbursement fields in the INVC, INVD or INVJ claim.

In order for them to be paid:

• The net total travel costs should be entered in the ‘Disbursements excluding VAT’ field, together with the costs for any actual Disbursements claimed.
• VAT for the total travel costs should be entered in the ‘Disbursements VAT Amount’ field, together with VAT on any actual Disbursements claimed.

You should also record the net total travel costs in the ‘Travel costs excluding VAT’ field to confirm how much of your claim in the disbursement fields is for travel costs.

The Excel spreadsheet produced though LEAP will do this automatically for you.