Potential Client Accounts to Office Transfer Report

24/08/2025
Knowledge

How To

Location: LEAP Menu > Reports > Client Funds > Potential Client Accounts to Office Transfer

Purpose: Lists all matters with outstanding invoice balances and available Client Account funds. It is designed to help law firms identify available or potential Client Account funds that could be transferred to cover outstanding invoice balances. The report’s ‘Grand Total’ figures can assist law firms in assessing their overall financial health.

The results can be filtered based on Staff Responsible or Staff Acting to enhance accountability and enable targeted follow-up. Users can also choose to view ‘Matter Totals’ or add further invoice breakdowns.

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Law firms must ensure Client Account funds are transferred with proper authority according to the relevant laws and regulations.

Report Trigger: To be included in this report, a matter must meet the following two conditions:

1. There is an outstanding invoice balance, applicable only to finalised invoices.

2. The matter has a Client Account fund balance tied to the selected Client Account bank account. This condition is met when the matter has a balance of 'Client Funds Available’ OR 'Protected Funds Available' in the selected Client Account bank account.

Report Filters:

Bank Account Name

Limits the results to the selected Client Funds bank account.

Staff

Includes the following filters that work together to refine matters, displaying only those relevant to the selected staff members in their specified capacity.

Inc. Inactive Staff: Provides an option to either include or exclude Inactive Staff Members from the lists of Staff Responsible and Staff Acting.

NOTE:

A Staff member is considered Inactive if their Current Staff Member option is togged off under the Access & Permissions in the Staff Details window (Menu > Settings > Application Settings > Firm > Staff > Members).

The below two staff lists dynamically update based on the Include Inactive Staff option setting.

Staff Responsible: Filters results to include only matters where the selected staff member(s) are assigned as the Person Responsible. All staff members are included by default.
Staff Acting: Filters results to include only matters where the selected staff member(s) are assigned as the Person Acting. All staff members are included by default.

Expand Row Groups

No: Offers a concise view by showing only a matter's total 'Client Account Funds Available', 'Protected Funds Available' and invoice 'Balance due'.
Yes: Further provides an invoice breakdown and lists the Staff Responsible and Staff Acting on the matter.

Report Fields:

Matter Details	Includes the following fields: Matter No. Client: The matter's client. Matter Description.
Date	Expanding the results will display the Invoice Date.
Invoice No.	Expanding the results will display the Invoice Number.
Staff Resp.	The Staff Responsible for the matter.
Staff Act.	The Staff Acting for the matter.
Client Account Funds Available	Displays the matter's current available Client Account funds balance, excluding uncleared and protected funds.
Protected Funds Available	Display the balance of all protected funds.
	NOTE: The two Client Account fund balances respectively align with the ‘AVAILABLE BALANCES’ and ‘PROTECTED FUNDS’ figures under the Client Funds tab of the matter, when the same Client Account bank account is selected.
Balance Due	Displays the matter's total outstanding invoice balance. If the list is expanded, it will further display the balance due for each invoice. NOTE: The report does not consider a matter's Credits balance.
Grand Total	Displays the following figures: Total Client Account Funds Available Total Protected Funds Available Total Balance Due

Last Modified Date

24/08/2025 10:03 pm

Title

Potential Client Accounts to Office Transfer Report

URL Name

Potential-Client-Accounts-to-Office-Transfer-Report-UK

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