Field 

Description 

Branch 

If your firm has multiple branches, select the branch that will be responsible for this matter 

Date Opened

Date of initial attendance/first instruction on your client.

UFN 

Unique File Number. Made up of the date opened and 3-digit case ID.

This will uniquely identify a legal aid case (when combined with LAA office account number), DDMMYY/NNN 

Rate 

Defines if the claims will be costed at London or National hourly rates, and fixed fee

LA Order No

The number that appears on the representation order that grants you to undertake legal aid work on behalf of the client 

LA Order Date

The date on the representation order that authorises you to undertake work for your client on this matter

Court

The court where attendance will/or has taken place 

Case No

The case reference number allocated by the court for this matter

Procurement Area

The procurement area which reflects the location set out in your office schedule form which work is undertaken

Access Point

The access point which reflects the location set out in your office schedule form which work is undertaken

Exemption Criteria

Complete if the matter required certain criteria to be satisfied, in order to bring the matter into scope

ECF Reference

If exceptional case funding has been authorised, record the reference number issued.

Must be 9 characters, this will be in the format of ‘NNNNNNNAA’

HPCDS Scheme

Select the Court Location (HPCDS matters), if applicable

Schedule Reference

The firms civil reference number, as specified by the Legal Aid Agency, at the time that this matter was opened

Transfer Date

If the matter has been transferred/will be transferred to/from another firm, enter the date of transfer