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Invoice Variance Report

  • 04/06/2026
  • Knowledge

How To
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Location: LEAP Menu > Accounting > Reports > Management > Invoice Variance Report

Purpose: The report captures variances between initially recorded professional fees (Time or Fees) and their invoiced amounts, including any adjustments made during the invoicing process.

By highlighting these variances at the invoicing and adjustment stages, it can help your firm to:

  • Monitor the accuracy of Staff fee recording and billing;
  • Project how much of the work in progress (WIP) is likely to be converted into billable revenue;
  • Make informed choices about pricing adjustments, ensuring that the rates reflect the services provided while staying competitive in the market.

Report Trigger: Displays discrepancies between recorded professional fees and their billed amounts within a specified invoicing period. 

Filters:

Date RangeDisplays staff members recorded professional fees and their billed amounts within the choosen date range.
Billing CategoryFilter results to display all or only the categories selected.
Staff Consists of two filters: 

1. Include Inactive Staff:

Yes: Include inactive Staff members in the 'Staff' list for selection. 
No: Exclude inactive Staff members in the 'Staff' list for selection. 

2. Staff list for selection. 

NOTE: When you change the selection for Include Inactive Staff (from Yes to No or vice versa), the Staff drop-down list will be updated accordingly.

Invoice Status

Allows users to control which invoices are included in the contribution evaluation by selecting from different invoice statuses. 

  • Draft Unapproved
  • Draft Approved
  • Printed Sent (Final)
Include TaxDisplays amounts inclusive or exclusive of tax.
Expand Row GroupsSelect Yes to display the breakdown of individual invoices and its associated Professional Fees (Time & Fees) for the selected Staff members.

Report Fields:

Staff Name/Invoice No.

Displays the following information:

  • The staff member who contributed to invoices
  • The invoice number of the relevant invoice
Original FeesThe actual value of WIP (Time or Fee) entered to the ledger.
Invoice Amount The value as invoiced prior to any adjustments. 
Variance Invoiced Amount less original WIP Amount.

NOTE: This variance arises from fee altering before finalising an invoice. Please refer to this article for instructions on altering fees (located under 'Additional Options').
Adjustments The value of adjustments on finalised invoice.

NOTE: The figure incorporates any invoice adjustments as well as any fee reallocation either to or from another Staff member. 
Total VarianceThe cumulative total of all variances to the invoice, which is the sum of both 'Variance' and 'Adjustments'.
Last Modified Date
4/06/2026 3:27 am
Title
Invoice Variance Report
URL Name
Invoice-Variance-Report-UK

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Reports
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Invoice Variance Report