AutoTime, formerly known as Matter Activity Recording, is LEAP’s intelligent time-capture tool. It automatically tracks time spent working on client matters, including drafting documents, sending emails, attending meetings, and making calls—without requiring manual input.

AutoTime helps eliminate lost billable time by capturing work that might otherwise go unrecorded. It improves billing accuracy and ensures compliance, especially in time-recorded matters where it creates time entries automatically.

Yes. On time recorded matters, AutoTime creates time entries based on activity. On fixed fee matters, it tracks time but does not create time entries—allowing firms to assess profitability by comparing the time spent to the fixed fee charged.

AutoTime tracks a wide range of activities across platforms, including working with Word, Outlook, Excel, PDFs, appointments (with M365), comments, By Lawyers guides, LEAP Marketplace apps, phone and video calls, and document scanning.

Yes. While AutoTime records activity on iOS and Android, the captured data is only viewable via LEAP Desktop. Activities like calls, SMS, scanning, and voice memos are all tracked from mobile.

AutoTime must be enabled at three levels: Application Settings (including time unit and billing rate), Staff Member settings, and at the Matter level under the Accounting tab. Only staff and matters correctly configured will record activity using AutoTime.

For time recorded matters, AutoTime creates one time entry per activity per day per staff member. Similar activities (e.g., working on the same document or email chain) are grouped together. Entries can be edited via the Timesheet.

Yes. Users can modify time entries, toggle billable status, edit time spent, and change units. Activities can be reassigned to another staff member or moved to another matter, as long as the matter is not set to Fixed Fee.

The module compares AutoTime and manual time records, helping firms identify missed time and assess fixed fee profitability. It displays data like time variance, total hours, billing amounts, and average billing rates.

Yes. AutoTime intelligently detects when you stop engaging with a document or email and automatically pauses the timer. It prevents recording idle time, ensuring accuracy in the time captured.

Yes. In Microsoft Office apps, you can click the arrow in the activity banner to open Activity Properties and manually adjust the time or staff assigned to the entry.

You can toggle the Billable switch off for any activity, either during or after it’s recorded. This prevents the activity from being included in billing calculations or linked to a time entry.

AutoTime creates separate activity entries for each attendee. This allows each staff member to have individual control over their recorded time and billing description.

Yes. Activities in the Time & Fees area can be filtered by date range, staff member, and billing status. This makes it easy to review, audit, and manage recorded work.

If AutoTime is not enabled in a staff member’s profile or the matter settings, it will not record any activity for that combination. Time must then be recorded manually via the Timesheet or other tools.

Yes. You can find entries in the Timesheet and edit details such as time spent, billing status, or even delete the entry entirely if needed.

Increases in WIP above what is expected are likely to be caused by:

• Incorrect settings, such as setting the Units as 6 minutes.
• Users not minimising documents or emails.
• Users not using the toggle to stop the automatic capture of time.

Once AutoTime is enabled, you will no longer see Time, Save and Close in Microsoft Office products.  Manual time and fee recording is still possible within LEAP and LEAP Timesheet, with the latter also offering the option to edit AutoTime captured time entries.

For AutoTime to work, both the matter and the logged in user need to be enabled. 

• Disabling the matter completely will stop AutoTime for every user.
• Disabling the user in Application Settings will stop them from using AutoTime.
• Disabling the user on the matter will stop them from using AutoTime on that matter only.

The best way to check if AutoTime is working is to launch a document from a matter.  If Time, Save and Close is not present in the LEAP toolbar, AutoTime is enabled.

AutoTime will add activities to the same time entry provided it is the same activity by the same user on the same day.

To capture time spent on non-matter tasks, you can use a Practice Management type matter if the time recording does not relate to any specific client matter. Items must be Set to Not Billable if the work is not client-related.

• Creating a new document in Word
• Editing a document in Word
• Viewing or reviewing a document in Word
• Creating and sending an e-mail via Outlook
• Viewing or reviewing sent e-mail via Outlook
• Editing a draft e-mail in Outlook
• Appointments
• Meetings
• Creating a new spreadsheet in Excel
• Editing a spreadsheet in Excel
• Viewing or reviewing a spreadsheet in Excel
• Comments
• By Lawyers Legal Guides tab
• Relevant 3rd party apps
• All of the above if performed in the LEAP Mobile App, plus:
  • Call duration for calls made from the Mobile App (not SMS)

• Toggle within the document/email/spreadsheet etc.
• Double-click on the day’s activities to open the daily activity window and toggle off Billable.

• Any phone calls made using the Desktop LEAP Call function will appear as an Activity.
• Calls made via the LEAP Mobile App will also appear as an Activity if made from within a Matter.
• Calls made from a Card within a Matter will also appear as an Activity on that matter.

There is a catch-all solution for any activities which are not, or cannot, be automatically recorded by LEAP.

For example, manually reviewing of hard-copy documents, or making calls on a land-line.

Adding a New Comment, then selecting Save & Billable, will allow you to capture time for any Activity that is not able to be automatically recorded.

No. Only events related to LEAP are logged when they are in focus, such as the active window where the cursor is moving.

For example, if you open an email in Outlook that was not associated with a LEAP Matter, the green Billable toggle will not appear. It is not until the email is associated with a LEAP Matter by clicking on the Save to Matter button that the green Billable toggle will appear.

• AutoTime entries are not created for auto-routed emails, and this is by design.
• AutoTime only records time when you perform the action or saving/reading emails.

Please Add LEAP to your Antivirus Exceptions list to ensure your access to LEAP Accounting and AutoTime (Matter Activity Recording). This step helps ensure optimal performance and prevents slowness or loading issues when accessing the Accounting tab.

To check if an Autotime entry was billable, you can search through time and fees. LEAP Menu > Accounting > under Office Accounting  > Time & Fees > this will launch the Search Time and Fees window. This is also useful to check that your Autotime is capturing time correctly.