Before you can use Xero with LEAP, you’ll first need to have your Xero account up and running. You’ll then need to set up the chart of accounts in both Xero and LEAP.
Click Settings > Chart of Accounts from the Xero Menu bar.
Click Add Account and create the following accounts:
Type
Code *
Name
Tax Code
Bank
110
Bank Account
No VAT
Current Asset
185
Unbanked Funds
No VAT
Current Asset **
120
LEAP Debtors
No VAT
Current Asset
201
LEAPDebtor Adjustment
No VAT
Current Liability
822
LEAP VAT Collected
No VAT
Revenue
410
LEAP Client Fees
VAT on Income
Revenue
420
LEAP Cost Recoveries
VAT on Income
Revenue
430
LEAP Payments Received
VAT on Income
Other Income
440
LEAP Client Credits
No VAT
Direct Costs
510
LEAP Office Payments
VAT on Expenses
Expense
632
LEAP Discounts Given
VAT on Expenses
Expense
633
LEAP Debtor Write Offs
VAT on Expenses
Expense
634
LEAP Payments Write Offs
VAT on Expenses
* Codes are examples only
** Accrual accounting basis only
Click to edit heading
To learn more about adding accounts in Xero, click here.
Add NL Account Codes to LEAP
Click to edit heading
Desktop: Click the LEAP Menu > Settings > Application Settings.
The LEAP Application Settings will open in a new window.
Web: Click > Settings > Application Settings.
The LEAP Application Settings will open in a new window.
Click Accounting > Nominal Ledger >Account Codes.
Enter the NL Account Codes you created in Xero.
Ensure that the Client Credits – Tax Code field is set to No VAT.
Click Save.
Set Your Accounting Basis
When LEAP is configured by one of our consultants, they will set your accounting basis as you require. If you wish to change your accounting basis, you’ll need to contact the Helpdesk, as any changes to the accounting basis are password protected. For more information about the accounting basis, click here.
Verify Tax Codes
After your accounting basis has been set up, the relevant tax codes will be automatically imported into LEAP. To check or make any changes to the tax codes.
Click to edit heading
Desktop: Click the LEAP Menu > Settings > Application Settings.
The LEAP Application Settings will open in a new window.
Web: Click > Settings > Application Settings.
The LEAP Application Settings will open in a new window.
Click Accounting > Nominal Ledger > Tax Codes.
The appropriate tax codes for your selected accounting basis are displayed. It’s a good idea at this point to check that the default tax codes have been selected in the Defaults section. To check your default tax codes:
Click Defaults tab.
You’ll notice that the tax codes are already pre-filled.
Select a different tax code from the drop-downs if required.
Authorise LEAP to Access Xero
The final step in setting up Xero and LEAP is to authorise LEAP access to Xero.
Click to edit heading
Desktop: Click the LEAP Menu > Accounting > under Office Accounting > Nominal Ledger.
The LEAP Nominal Ledger will open in a new window.
Web: Click > Accounting > Nominal Ledger.
The LEAP Nominal Ledger - Xero window will open.
Click Sync Now.
The Xero login page will open in your default browser.
Enter your Xero credentials and click Log in.
Once you’ve completed all the above steps, you’ll be able to start using Xero with LEAP.
